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GETTING STARTED AS A VIRTUAL ASSISTANT: AN HOW-TO-GUIDE

Updated: Aug 7, 2023

Becoming a virtual assistant could be the perfect fit if you're looking for a flexible and rewarding way to work. It can be a great career choice if you enjoy working remotely and have strong administrative and communication skills. As a virtual assistant, you can work from anywhere, set your own hours, and choose the types of tasks you want to perform.


While trying to start our own virtual assistant agency, we went through a phase of feeling overwhelmed. We encountered many difficulties, but through it all, we discovered that putting the following steps in place really helped us a lot.


We have decided to share this with you in an organized manner in the hopes that it will help you launch your career as a VA as well.


In this blog post, we'll look at the step-by-step guide on how you can get started as a virtual assistant:


  • Define your niche:

To get started as a virtual assistant, the first thing is the fact that you need to decide what kind of virtual assistant you want to be. Do you have expertise in a particular industry or skill set?


There are many different types of virtual assistants, such as social media managers, email managers, content writers, and administrative assistants. Think about your skills and experience and decide which services you can offer.


By defining your niche, you can tailor your services to a specific audience and stand out from other virtual assistants.


  • Build your skills:

Once you've decided on your niche, you may need to build up your skills in that area.


You'll need to have strong administrative and communication skills. This includes proficiency in tools like Microsoft Office, Google Suite, and project management software.


You may also need to learn specific skills related to your niche, such as social media management, email marketing, or graphic design.


Take online courses from platforms like Coursera and Allison, read books and articles, and practice your skills by working on projects for friends or family members. This will help you become more confident in your abilities and better able to serve your clients.

An image of Coursera website which offers free courses

An image of Alison website which offers free courses online

  • Create your brand:

As a virtual assistant, you are essentially running your own business. This means you must create a strong brand reflecting your skills and personality.


Choose a business name, create a logo, and build a website that showcases your services and experience. For outstanding website and logo design, get in touch with Breeliance at:


Having a website and social media presence can help you establish your brand and attract potential clients. Your website should showcase your skills, experience, and services, and provide a clear way for clients to contact you. You can also use social media to share content related to your niche and connect with potential clients.


  • Define your services and rates:

Decide on the services you want to offer and how much you will charge for each service. You can charge by the hour, by the project, or on a retainer basis. Make sure your rates are competitive and reflect the value you provide. Here are some of our own rates:


Breeliance's Rate Card for administrative services

Breeliance's rate card for social media management

  • Find clients:

Once you have your skills and branding in place, it's time to find clients.


You can start by reaching out to your network, advertising your services on social media or job boards, or joining a virtual assistant agency.


Networking is a key part of building your virtual assistant business. You can join online communities, attend virtual conferences, and connect with other professionals in your niche.


You can also use job boards and freelance websites like Fiverr and Upwork to find clients. When you start working with clients, be sure to establish clear expectations and communicate effectively to ensure a successful partnership.



  • Set up your systems:

As a virtual assistant, you will need to have systems in place to manage your clients, projects, and finances.


Consider using project management tools, invoicing software, and time-tracking software like Clockify to help you stay organized and efficient.


You can use tools like QuickBooks or FreshBooks to manage your finances and set up a separate bank account for your business. You should also establish a clear contract with clients that outlines payment terms, project scope, and communication expectations.


Clockify-An app for time management

Quickbooks-an app for time management and tracking of expenses


To be a successful virtual assistant, you'll need to stay up-to-date with industry trends and new technology. You can attend online seminars, read industry blogs, and join professional organizations to stay informed and continue building your skills.


Getting Started as a virtual assistant can help you build a fulfilling and rewarding career choice. By following the tips above and continuing to learn and grow, you can establish a successful virtual assistant business of your own. Good luck starting off as a virtual assistant! Welcome to the hood!




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